Head of Office Operations

Head of Office Operations BACK TO JOB BOARD




High School




Rooted School – Vancouver






To Apply: If you're as excited about this role as we are, please email the following to our Application Review Committee at work@rootedschool.org: Cover letter that includes answers the prompts below: Explain what prompted you to apply for this role at Rooted School and what interests you most about the opportunity to join our team. Tell us about a time you had a measurable (i.e., quantitative) impact on a job or an organization. Share your biggest area for growth (i.e., if you improved in this area, it would have a significant impact on your next professional chapter). Resume that tells the story of your impact (i.e., the more specific you are using numbers the better). At least three references who fit the profile below: Someone who’s coached/managed you for at least one year. Someone who you consider a peer, or lateral to you on a team you’ve been on for at least one year. Rooted School Vancouver (RSV) does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Additionally, RSV will offer classes in career and technical education program areas, such as Computer Information Systems and Digital Communications, under its open admissions policy. Lack of English language proficiency will not be a barrier to admission and participation in career and technical education programs. The following employee has been designated to handle questions and complaints of alleged discrimination: Carol Egan, Principal Mailing Address: 2005 SE 192nd Avenue, Suite 200, Camas, WA 98607-7475 Email: cegan@rootedschoolvancouver.org

Deadline: We will accept applications until March 1, 2022

In your role, you will be a lead executor of our schools systems, , and you will work directly with our Founding School Leader, Board, and other members of our statewide and national network to help spearhead Rooted School’s launch in Vancouver, Washington by Fall 2022.

As our Founding Head of Office Operations, you will work in step with the RSV team to fulfill our school-wide vision for grades 9-12 and execute best practices for a healthy, safe, and productive way to bring that vision to reality.

Above all, you will help us determine how we will fulfill the Rooted Promise. This might not work. It might not be fun. I hope you’ll do it anyway.

The foundation of how we work together:

  • We want teammates who demonstrate a passion for and commitment to Rooted’s mission
  • We want teammates who have an unwavering commitment to radical transparency and radical open-mindedness (that, regardless of how much you know about something, you could be wrong)
  • We want teammates who thrive in a startup environment (comfort with frequent, focused change and ambiguity + strong initiative)
  • We want teammates who have experience serving in a low-income or high needs population, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population
  • We want teammates who exhibit an exceptional ability to execute at a high level in our front office while concurrently building secure attachments with students, families, and welcoming our community partners
  • We want teammates who are deeply invested in restorative practices for our students
  • We want teammates who have  knowledge of project-based learning in Math and Science (preferred)
  • We want teammates who have experience in school(s) which rely heavily on project-based learning as a means to develop content knowledge and skills (preferred)
  • We want teammates who have experience in school(s) which rely heavily on digital curriculum as a means to develop basic content knowledge and skills (preferred)
  • We want teammates who are committed to researching and remaining abreast of best financial and operational practices that may advance our mission

Areas of Responsibility Include (but aren’t limited to):

  • Establishes front office procedures and, as appropriate, provides lead direction and/or instruction to staff, substitutes, and volunteers
  • Coordinates with fiscal agent, reconciliation of all procurement cards, expenditure reports, requisitions, prepares administrative reports, budget and purchasing requests for administration and for monthly school board meetings
  • Assists administrator and staff in designing master class schedule, from providing course codes to distributing registration packets to processing student information throughout the school year 
  • Maintains confidential records, evaluations, emergency cards, and files for staff
  • Coordinates and inputs all appropriate data for student recordkeeping, including health information, incident reports, safety procedures
  • Supports for student transportation scheduling when needed, such as bus tickets, field trips, etc.
  • Systems contact
  • Skills needed to perform these duties and/or participate in training: medication administration, First Aid, concussion protocols, blood management, epi pen, glucagon, blood sugar monitoring and other related diabetic needs, maintenance of immunization and other health records, and maintain current First Aid/CPR certification


  • Experience working with people from diverse racial, ethnic, and socioeconomic backgrounds with a commitment to valuing diversity, equity, and inclusion.
  • Experience and/or ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities
  • Knowledge of general office procedures including writing and proofing skills, and the ability to maintain accurate and reliable records and data
  • Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential
  • Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential


Competitive full-time salary commensurate with experience, as well as a comprehensive benefits package